October 25th, 2011: “Girl to take plunge in aid of African kids” at The Somerset County Gazette
October 18th, 2011: “Spare some change: Nkoaranga Tanzania” at Girls Gone Child
October 7th, 2011: “Nonprofit helps orphans in Tanzania” at The Record Journal
September 2012: “Claire’s African Adventure” at Newport Free Grammar School
Child Protection Policy (soon to be available for download)
responsibility to protect the rights and welfare of the children it works
with. We are aware that inappropriate
and damaging behaviour towards children can take many different forms. Therefore, we are fully committed to
protecting the security, welfare and dignity of the children with whom we work. Under this policy, a child is defined as any
person (including volunteers or visitors) under the age of eighteen.
that child welfare is followed and promoted within its organization in order to
protect children from harm. We firmly
believe that all children deserve and have an equal right to protection.
ensure that children’s rights to protection, our child protection policy and
safety procedures are fully understood by informing our staff and volunteers of
what constitutes good practice, the indicators that abuse may be taking place
and the steps to take if they are concerned about a child’s welfare.
child abuse does not operate within our non-profit organization/charity and
will take serious action if a child protection issue arises. This action will be immediate and will be
guided by the best interests of the child or children involved.
both children and those who work alongside them through providing clear guidelines
about what child protection is and how to behave in order to ensure its
promotion. Specifically, it aims to
promote child protection through:
- Providing children and
young adults with appropriate safety and protection whilst in the care of
The Small Things.
- Allowing all
staff/volunteers to make an informed and confident decision in response to
any child protection issue.
- Deterring people from
working/volunteering with us who will not adhere to our child protection
work and relationships. In doing so, we aim to create a safer environment for
those children in our care.
board; staff employed by The Small Things; people volunteering through The Small
Things and anyone else who represents The Small Things in any way.
owned by The Small Things; this is
not the policy of Nkoaranga Orphanage or its parent hospital. However, The Small Things strives to
integrate this policy with all who work with or volunteer through us.
- Child Protection
Officer: Patty Harris ([email protected])
- Child welfare
- ‘On the ground’ director:
Bekka Ross Russell ([email protected])
information and guidance about Child Protection issues from professionals and have
people devoted to ensuring that the policy is kept up to date and is available
to everyone. They mean that we are aware
of the current situation of our volunteers and staff involved at the orphanage
and can communicate this to the rest of the board.
reviewing and, where necessary, updating the policy at quarterly intervals, or
whenever the need arises (whichever is earlier). If a major change is implemented, this will
be discussed at the monthly full-board meeting.
to make judgements about whether or not abuse is taking place. Many of the items listed below as poor
practice may have innocent explanations and The Small Things recognizes that
its staff and volunteers should have the children’s best interests at
heart. Children may also be unhappy or
behave in an unusual manner for many reasons other than abuse; however, it is
important to be alert to the possibility.
In line with this, volunteers and staff must take the responsibility for
identifying poor practice and potential abuse, and take appropriate action if
they have any concerns about the welfare of a child or children. Please follow the ‘what to do if you have
a concern about a child’s welfare’ guidelines below.
emotional and sexual abuse. These
guidelines are standard to child protection ‘promoting good practice’ and
should always be adhered to by everyone working with children:
- Always work in an open
environment where possible and avoid being alone unnecessarily with a
- Promote, support and
model positive conﬂict resolution techniques helping children to be
considerate and kind with one another.
- Treat all children
equally and with respect and dignity.
- Where close physical
contact (changing nappies, bathing, dressing, moisturising) is necessary it
should be done openly and in full view of others and, where possible, with
the consent of the child or children.
- Guests and visitors
should always be accompanied by a volunteer or staff member when with a
- Be a positive role
model. This includes a zero
tolerance to the use of tobacco, alcohol or any other drugs in the company
of the children.
- Ask permission from a
Mama before administering any form of medicine to a child.
- Allowing or engaging
in inappropriate touching of any form.
- Volunteers taking a
child outside of the orphanage unaccompanied by a Mama or a member of the
- Engaging in rough or
sexually provocative games.
- Allowing young people
to use inappropriate language unchallenged.
- Spending excessive
amounts of time alone with a child away from others.
- Making sexually
suggestive comments to a child.
- Allowing allegations
made by a child to go unchallenged, unrecorded or not acted upon.
- Taking or using
inappropriate photos of the children (see guidelines).
- Failing to prevent
harm coming to a child if this is within your capability.
- Sharing a child’s
history or medical information with people outwith the organization
without the organization’s express permission.
or have any concerns about your actions, ensure you report this to the on-site
director (Bekka Ross Russell) and, where necessary, a note should be made in
the child’s file of the incident.
volunteers working with The Small Things to report inappropriate or suspicious
behaviour. If you have a concern about a
child protection issue and are unsure about whether to mention it, our policy
is that you should always raise your concern as soon as possible, with either Bekka
Ross Russell or by emailing our
child protection officer, Patty Harris
at [email protected]. They will be able to listen and
advise you on how to proceed.
to you, please follow the following steps:
- Listen carefully to
what the child has to say without interrupting them, noting additionally
- Let them know that you
are taking what they are telling you seriously.
- Do not attempt to question
or interview them.
- Let them know that you
will need to tell someone else in order to help him or her. Do not promise that you will keep
what they tell you a secret.
- Make a written record
of what they have told you.
- Inform either Bekka
Ross Russell or our child protection officer, Patty Harris as
soon as possible.
- Do not tell anyone else what the child has told you unless
explicitly told to do so.
- Unless explicitly told
to do so, do not take further action.
should investigate the issue and, if necessary, inform the appropriate
authorities. The accused person should
ideally be kept away from the child and any other children on the project
during this time as a precautionary measure.
recruiting a staff member or volunteer who does not have the correct
- All potential
volunteers are asked to submit a CV and cover letter, which is assessed by
the ‘volunteer committee’.
- Applicants who are
deemed suitable are then interviewed by a member of the ‘volunteer committee’
in order for them to gain a better idea of what the person is like, and to
ensure that they are clear on what is expected of them if accepted.
- All successful
applicants who are accepted by The Small Things’ as volunteers are
expected to do a Disclose and Barring Service (DBS) check, Disclosure
Scotland or the individual’s country’s equivalent to ensure that they have
no past record which indicates that they may not be suitable for working
with children. This must be scanned
and send as an email attachment to [email protected]
before they are accepted as a volunteer.
- A valid form of ID
should be shown to Bekka Ross Russell on arrival.
- All volunteers and
staff are briefed on our child protection policy by Bekka Ross Russell or
another board member before beginning their work and given the opportunity
to ask questions.
- Before beginning their
work, all volunteers are additionally required to sign our ‘Volunteer
Code of Conduct’. Failure to sign
this will result in the application process being discontinued.
- The Volunteer Manual
is provided to all new volunteers to supplement their induction and
awareness of their job role and duties.
and use of inappropriate photographs of the children. They are aware of the risks of these photos
being distributed or used online for inappropriate and damaging purposes.
guidelines for the taking and use of photographs and videos:
- Children should always
be appropriately clothed in photographs or videos. Children who are naked or only dressed
in a nappy should not be photographed or videoed.
- Children should not be
photographed when in compromising activities or positions.
- No inappropriate (see
above) photos should be used online for any reason by any person.
online, we have set up the following four-tier approach:
accompanied by the child’s full name.
First names alone may be used.]
exploitative. No nudity, no medical conditions, no ‘pity’ producers (excepting
medical conditions imaged for the express purpose of helping diagnose a
condition- e.g. skin rash, rickets).
network (e.g. Snapfish) should follow the same guidelines at the discretion of
the volunteer, and with a comment about no redistribution.
be seen by any outside viewer (Facebook etc.) should be cleared by a board
efforts should have explicit written permission from the board and a proportion
of profits or funds raised should go to the benefit of the children of
Nkoaranga through The Small Things.
of photos/video be accompanied by a link to the Small Things web site with a
message encouraging donations.
ensuring that the lives of the children, their families, members of their
community, the staff who work and the orphanage and any volunteers should be
portrayed truthfully and sensitively.
Nobody we work with is someone to be looked down upon or pitied; rather,
everyone is held as equal partners in the aim to learn, develop and increase
welfare. This should always be respected
in the use of photos and videos.
media, newsletters and other forms of communication, The Small Things follows
the following guidelines:
- No sensitive or
medical information of a child should be shared online where it is
available to the general public without the express permission of the
Child Welfare Committee. This will
only be granted in exceptional circumstances and must be approved in
written form, with the permission of the Mama who is head of the orphanage
(Martha Ayo/Mama Pendo) and, therefore, acting as guardian to the
child. This should only be
disclosed where appropriate and should never be damaging to the child.
- The background
information of the children is shared with volunteers due to the fact that
it enables them to deal with each child with full knowledge of their
background and issues which may be sensitive.
- The medical
information of a child may only be disclosed online or to the general
public with the express permission of the Child Welfare Committee and the
permission of the Mama who is head of the orphanage and therefore, acting
as guardian to the child (Martha Ayo/Mama Pendo). This should only be disclosed where
appropriate and should never be damaging to the child.
history if it is not relevant to care.